Crawl for Cancer

Frequently Asked Questions

What is Crawl For Cancer™?

Crawl For Cancer™ is an event where hundreds of volunteers, businesses and participants come together to help raise money to fight cancer. Participants go to 5 bars and/or restaurants in a pre-planned order to partake in social networking and ice-cold, frothy beverages.

No actual crawling is required. :)

What is required is to have a good time, be respectful and understand that all teams are here to help raise money for a great cause.

Can a team reserve a spot?

The only way to reserve a spot for your team is to complete the entry form and pay the entry fee. It's fine to turn in the entry fee and entry form without having a complete team. IMPORTANT NOTE! In cities that sell out, teams that have paid but have not submitted a registration form will be refunded to allow additional teams to register.

Can I have more than ten people on my team?

Yes. You may register a team of ten, eleven, or twelve Crawlers on our website.

Can I request a t-shirt color?

Yes. The registration page allows you to request a t-shirt color. Shirt colors are not guaranteed. If we have the color you request, we will do our best to accommodate your team.

Please note that we are unable to honor alternate color requests and do not have control over what shirt colors are selected when an unavailable color is replaced.

What are my shirt color choices?

There are 64 color choices! Select a swatch below to view a color. Bear in mind that colors shown are approximations. When registering, you may also select Random and we'll pick a color for you.

Random

Can we change shirt sizes or color?

You can make changes to your team shirt sizes or color prior to the registration deadline by going here: http://www.crawlforcancer.org/shirts. If you need to change shirt sizes after the close of registration you can still do so at early t-shirt pickup or on the day of the crawl. However, we cannot guarantee the shirt size or color you may want after the close of registration.

Can we register after the deadline?

No. However, occasionally we have a team cancel. You can email us a request for your name to be added to our waiting list, but this does not ensure you an entry in the Crawl. Additionally, on our cities that fill up quickly, we sometimes auction a few team entries on eBay. Be sure to be on our mailing list or watch the website for details.

Can I add more people to my team?

Yes, if your team currently has less than twelve members and the registration deadline has not passed. Click here: http://www.crawlforcancer.org/morepeeps

How do we get taxi certificates?

We offer taxi certificates for travel the day of the event through our Safe Ride Program. All we ask is that you bring ten canned goods for each $10 taxi certificate. Canned goods will be collected at early t-shirt pickup and on the day of the crawl. See the Crawl Information page of your city for location and times.

When is early t-shirt pickup?

T-shirts may be picked up the day preceding the Crawl or on the day of the event. Early pickup allows teams to customize their shirts and if obtaining taxi certificates, to pre-arrange transportation to the Crawl.

Can someone other than the team captain pick up the team bag?

Yes. Whoever is picking up the team shirt bag will be required to sign for the shirts when they get them.

Are there any other drink options?

Yes. You may purchase other drinks at each of the bars. However, beer and water are the only drinks included in the Crawl and we encourage sticking to the golden rule of Crawl hydration: For every 2 beers consumed drink 1 full glass of water.

As always, participants are not required to drink.

Is there a prize for the team that finishes first?

No. The Crawl is not a race. The event is just a fun way to help raise money to fight cancer. So please take your time, enjoy the day and meet new friends!

Who provides the pitchers?

Each bar will provide pitchers and cups for your team. If you have any questions look for our volunteers at each location in bright orange shirts.

Can I request a specific bar for my route?

Unfortunately, the sheer volume of possible bar requests makes this nearly impossible to implement.

How much beer do I have to drink?

None. There is no obligation to consume any quantity of beverage. Teams may elect to redeem as many of their coupons as they see fit and may remain at any of their route establishments for as long as the crawl is underway. This is not a contest. It's just a fun organized way to help raise awareness and funds for those fighting cancer.

Just send an e-mail to customerservice@crawlforcancer.org before the posted close of registration (cuz we order the posters right after that).

How do I pair my team with another team?

All team pairings are facilitated though our online pairing utility, which can be found at: http://www.crawlforcancer.org/pairings. To use it, you will need the pairkey found at the bottom of your registration e-mail. To pair up, you will need the first name and e-mail address of the captain of the other teams(s). Bear in mind that team pairings are subject to capacity controls and therefore are not guaranteed. Pairings must be completed before the posted close of registration!

Can't I just have you pair my teams?

Not anymore. Besides the amount of time involved, we've started to get "don't pair me with" requests. Apparently some people don't want to be paired with a certain ex-girlfriend or that weird guy they work with. The system will automatically send you an e-mail if another team has been paired with yours.

How many teams can I be paired with?

In our largest crawls, Kansas City, Columbus, and Dallas, a maximum of four teams can be paired together. In all other cities, the maximum is three.

I only paired my team with one other team. Why is the utility saying I can't pair with my friend Steve's team?

Because Steve has two other friends who already paired their teams together. That makes five teams paired together if you were to join yourself and your pair with Steve and his two pairs.

How do I remove a team paired with me?

You can only remove your own team from a pairing.

I can't find my friend's team on the pairing utility.

Teams are available on the pairings utility as soon as they complete registration. When looking for another team, you must spell the first name of the other team's captain exactly as they entered it. You must also enter the same e-mail address they used to register their team. Names and e-mail addresses are not case sensitive.

When is the cutoff for pairing my team?

No pairing additions or changes will be allowed after the published close of registration. Early close of registration due to capacity limits will not affect timeframe.

I need a copy of my registration e-mail. Can you send it?

Sure. Try this: http://www.crawlforcancer.org/resend.

I need a copy of my payment confirmation and registration link. Can you send it?

Sure. Try this: http://www.crawlforcancer.org/resendlink.

How do I change my team name?

Unfortunately, we don't make name changes. But, the good news is that you can call yourself whatever you want. We use the names for our registration database, the only place you'll see the name used is in the corner of your bar itinerary. You can even mark that out and put whatever you want after you pick up your shirts.

What is your refund/cancellation policy?

Registration is non-refundable. You may be eligible for a credit toward a future crawl if your team is unable to participate after registration. If the event is cancelled due to COVID-19 considerations, a refund (minus incurred expenses and fees) or credit for next year's event will be provided.

Can I sell my team?

No. Crawl For Cancer™ reserves the right to cancel any team entry found to be resold. Refund will be made to the original registrant, not to the secondary purchasing team.

Are there any sponsorship opportunities?

Yes. Contact us for details.

Can I get a tax deduction receipt for my team entry?

No. We are not a 501(c)(3) organization. The IRS does not allow tax deductions on money paid for which you expect a product or service in return.

How can I volunteer?

Just send an email to volunteer@crawlforcancer.org and tell us which city you're interested in!

Why isn't Crawl For Cancer, Inc. considered a charity?

Crawl for Cancer™ is a fundraising organization driven to plan and host events that support lifesaving research and those affected by cancer while having a little fun doing it!

Because of the nature of our event, we're not eligible for tax-exempt 501(c)(3) status. The only alternative is the for-profit designation, even though we give 100% of our profits to the charities we serve.

The two biggest differences between CFC and a charity:

1) We aren't funded by donations. The money we raise comes from participation in our events.

2) We don't manage or administer the programs that make a difference, we fund them!

There's also an extended discussion on our organization here: http://www.crawlforcancer.org/apples

How do I know if Crawl For Cancer™ is using its funds properly?

Since we aren't a public charity, the government does not make our financial information public. However, we voluntarily provide our prior year financials here:

FISCAL YEAR 2015:
$1,084,771 Gross Receipts
$670,895 Operating Expenses
$27,216 Taxes
$220,028 Charitable Contributions
$166,632 Wages
$0 Retained Earnings